Frequently Asked Questions » What does an event manager do?
What does an event manager do?
Event managers provide vital services to event promoters to make sure an event runs smoothly. They take on many of the vital “behind the scenes” tasks that contribute to a successful event, but that can easily get overlooked when you’re putting on a large-scale sporting event with many moving parts. Having an experienced event management team on your side can be the difference between a successful event and one that fails to meet its goals.
At Stylehawk Event Services, our event management team takes on responsibilities that fall into four general categories:
Just like a general contractor on a construction project solicits, secures bids, and manages all subtractors, an event manager handles any subcontracting service providers needed for your San Diego sporting event. Your event may require the use of subcontractors for everything from security to production to rental equipment to audio/visual. We’ll make sure your event has all of the needed subcontractors in place and communicate with them in both the event planning stage and on the day of your event.
In our many years of event management experience, we have amassed a large network of professional and reliable subcontractors who will contribute to the overall success of your event. In addition, we can often secure preferred pricing for our clients who use the service providers within our network.
Our event management team acts as the primary “conduit of information” for your San Diego sporting event. We make sure that all pertinent information is communicated to impacted contractors, departments, and venue personnel so everyone involved stays informed and up to speed on event details.
Every large sporting event requires support documents including, but not limited to, production schedules, production riders, game notes, event diagrams, security manifests, emergency response plans, staffing plans, dot maps, and more. Our team is experienced at making sure all of the needed event support deliverables are produced accurately and in a timely manner.
A skilled event management team can handle all of the day-of event operations so that event promoters can focus on the event’s true goals. This includes setup and strike, staff and contractor supervision, and incident response and reporting. They act as quality control to ensure that all service providers deliver on the services for which they have been contracted and interface with venue staff on any building support needs.